Privacy policy

Whitestone Christadelphians is a collective of Bible believers affiliated to, but independent from, the broader Christadelphian community. We are a non-profit making organisation that exists:

  1. To provide our members with the means to worship alongside those who share their beliefs, and the opportunity to provide each other with pastoral care and support, and
  2. To perform outreach into the local community to share the message of hope found in the Bible, and invite others to join us in considering it.

This privacy policy sets out how we use and protect your personal data.

We collect personal data in one of the following scenarios:

  • Ecclesial membership
  • Sunday School membership and youth events
  • Attendance at a public event
  • Use of our websites
  • Registration for our email newsletter
  • Attendance at our study week

We will never sell your data to anybody, nor will we share it with another organisation for their own benefit and use. We may share it with another organisation within the Christadelphian community, or an external service provider, when they are acting on our behalf as a data processor in line with the uses outlined in this policy. Examples of this include:

  • MailChimp (for sending emails - you can unsubscribe at any time)
  • The Christadelphian Magazine and Publishing Association (for provision of literature)

Ecclesial membership

As a member of the ecclesia we will collect and store personal data for our records and to enable us to operate effectively. This may include:

  • Name
  • Email address
  • Postal address
  • Telephone numbers
  • Date of birth
  • Bank details (if required to claim expenses)
  • Audio/video recordings of talks you may give

If you are a member of another Christadelphian ecclesia, we may collect your personal data in the following scenarios:

  • Your name and ecclesia if you attend our memorial meeting
  • Your name, ecclesia, contact details and audio/video recordings of your talks if you are a visiting speaker

We consider the lawful basis for this processing to be legitimate interests, in order to operate effectively as an ecclesia in matters such as:

  • Record keeping
  • Contacting you about essential matters
  • Producing schedules of activities

We may also use this data with your consent (which you can withdraw at any time by contacting us) to:

  • Send you news and information about forthcoming activities
  • Provide other members with a means of contacting you

If you work with children, such as teaching in Sunday School, we will require you to undertake a DBS check. This information is then kept on file securely, accessible only by our nominated checker.

We consider the lawful basis for this processing to be legitimate interests, in order to fulfil our legal obligations.

We will continue to hold your data whilst you remain a member of the ecclesia. Once you cease to be a member, we will delete all data that we no longer require for our records.

Sunday School membership and youth events

We operate a Sunday School for the benefit of children of our members and those of other Christadelphian ecclesias, and occasionally children of local residents.

This involves the processing of limited personal data belonging to the children, and can include:

  • Name
  • Address
  • Date of birth
  • Parent/guardian details
  • Emergency contact number
  • Dietary requirements
  • Any information of significance should first aid be required

We consider the lawful basis for this processing to be legitimate interests, in order to operate the Sunday School effectively, in line with expectations, and to fulfil our legal obligations.

We will continue to hold this data whilst the child remains a member of the Sunday School. Once they cease to be a member, we will delete all data that we no longer require for our records.

Occasionally we run one-off youth-focussed events for which the relevant personal data is collected with your consent via an online or paper booking form. This is kept secure until the event is concluded at which point it is destroyed/deleted.

Attendance at a public event

If you attend one of our public events as a non-member, you may be invited to provide us with your name and contact details.

These details will only be stored with your consent in order to advise you of events or relevant information we believe may be of interest to you.

Your details will be stored in an encrypted environment. This may include cloud services but the use of end to end encryption will ensure that your data is not accessible by the cloud provider.

Your details will be kept for as long as you maintain an active interest in our activities. If we haven’t heard from you for a period of two years, we may contact you to see if you wish for us to continue holding your data. If we haven’t heard back from you within thirty days, your personal data will be deleted.

Use of our websites

If you use one of our websites we will collect personal data in certain circumstances.

We collect aggregated and anonymised usage statistics including browser details and pages viewed via Google Analytics and Cloudflare.

If you fill out and submit our contact form, or register for an event, we will collect your name and email address.

Usage of our websites is protected by an SSL certificate at all times.

We consider the lawful basis for this processing to be legitimate interests, in order to operate our websites effectively, and provide an easy way to contact us.

We also operate a Facebook page to share information and for you to contact us. Facebook may store additional information in line with their data policy which can be found at https://www.facebook.com/about/privacy/.

Registration for our email newsletter

We send occasional emails containing news, events and relevant information via an email platform like MailChimp.

You will only receive these emails if you have explicitly consented to receive them. You are free to unsubscribe at any time; details of how to do so are included in each email, or you can email newsletter AT christadelphians.uk with your request.

Attendance at our study week

If you attend our study week, we will require you to complete a booking form containing personal details, which can include:

  • Name
  • Ecclesia
  • Email address
  • Names and ages of children

We store this information in a secure, password protected cloud location where it is accessible only to members of the committee.

We may also collect additional contact details such as your phone number and address if we need to contact you this way, and your bank details if needed to return any money to you.

We will contact you from time to time to advise of information relating to the event you are booked onto.

We consider the lawful basis for this processing to be that you enter into a contract with us, and we require such processing to fulfil our obligations.

We may also email you about future years’ study weeks. You will only receive these emails if you have explicitly consented to receive them. You are free to unsubscribe at any time; details of how to do so are included in each email, or you can email info AT whitestonestudyweek.co.uk with your request.

We will continue to hold your data for a period of at least two years following the conclusion of the study week you attend, for our records. After this, we will delete any data we no longer need.

You may ask us to anonymise any remaining data at any time.

Your rights

You may email privacy AT christadelphians.uk at any time to:

  • Request a copy of all the personal data we hold about you
  • Ask us to correct any personal data we hold that is inaccurate
  • Delete your personal data
  • Make a complaint

If you are unhappy with our response, you may complain to the ICO via their website at https://www.ico.org.uk.

25th May 2018